Notion template + PDF
Stop guessing what to charge.
Describe the job in ten fields. The template works out the number, gives you three options to offer, and writes the message — including the list of what is and isn't in the price.
Option C $4,250
The part nobody enjoys
An inquiry lands. Somewhere in it is the question you've been dreading.
So you sit on it. A day, then three. When you finally answer, the number comes from your gut — and you find out what it was actually worth about four weeks later, when the brief has changed twice and you're still working.
The Quote Run replaces that with a short run you can repeat. It asks how long the job takes when it goes well, how long when it doesn't, and what could go sideways. Then it shows you what the job pays per hour in the bad case, before you send anything.
Most quotes take about twenty minutes end to end. The three days of putting it off are the part that goes away.
How it runs
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01
Describe the job
Ten fields, and two of them you set once and never touch again. Pick your industry and the scope list follows.
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02
Read the check
Before you read the price, the template tells you what the job pays per hour if it runs long. That's the number that decides whether to narrow the work.
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03
Send it
Copy the finished message. Three options, and the two lists that keep a small favor from turning into a second project.
What lands in their inbox
The message writes itself.
This is the actual output for the quote above — copied straight out of the template, nothing added by hand.
Hi — thanks for sending this over. Based on what you described, here is how I would approach it. OPTION A — $2,400 A reduced version. Same standard of work, narrower scope. Good if the budget is fixed. OPTION B — $3,150 (recommended) Everything we discussed, including 2 rounds of revisions. OPTION C — $4,250 The full version, with the items below brought into scope. WHAT IS INCLUDED · 6 pages built to the agreed structure · 2 rounds of revisions · Mobile and desktop layouts · Deployment to a host you provide WHAT IS NOT INCLUDED — quoted separately · Writing or entering content · Hosting, domains and third-party subscriptions · Additional languages · Integrations not named in the brief · Admin panel training and ongoing maintenance Happy to walk through any of these. Which direction feels closest?
What you get
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The Notion template
One database, four tabs, and five industries built in. Every scope list is plain text you can rewrite. Works on the free Notion plan.
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A six-page PDF
The same scope lists and the eight client messages in print form, plus a worksheet for pricing on paper. It stands on its own if you don't use Notion.
One price
$29
One-time · No subscription · No account
Get the template — $2914-day refund, no conditions · For adults 18+
Questions
Do I need a paid Notion account?
No. The free plan covers everything here.
What if I don't use Notion at all?
The PDF works on its own. You get the scope lists, the eight messages and a worksheet you can print and fill in by hand.
Does it cover the kind of work I do?
Five industries come built in. If yours isn't one of them, or you word things differently, every list is editable text — you rewrite it once and it applies to every quote after that.
How is it delivered?
Right after checkout, our payment provider emails you the PDF. The link to copy the Notion template is on page one.
Can I get a refund?
Yes — within 14 days, no conditions and no questions. Details in the refund policy.
Is this financial or legal advice?
No. It's a pricing worksheet. Contracts, invoicing and tax rules differ everywhere — check yours with a professional.